Sijo Kuruvilla

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Common email productivity mistakes

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Productivity

Common email productivity mistakes

May 21, 2010
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Happened to help one more person to get to Inbox Zero yesterday. The person had nearly 2000 mails in his inbox when we started around noon and was also in a state of feeling overwhelmed by his email volumes. By late evening, we wrapped up with a clean inbox and a sound approach worked out for managing email. Few weeks of reviews and practice should now see him consistently stay on top of his emails.

[Screenshot of email received]

The exercise also made me reflect on the common email productivity mistakes that prevent people from getting to Inbox Zero.

  • Using your inbox as a todo list

  • Using your inbox as an information storage mechanism

  • Reading & responding to email as against processing emails

  • Not batching the processing / replying to emails.

  • Not relying on keyboard shortcuts and not using filters effectively

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